Fees & Payment Information
The Fees and Discounts described in this section are subject to change with the approval of the Board of Education and with 60 days advanced notice to all subscribers.
HTSACC enrollment is for a minimum of one month. The child/ren’s attendance must remain the same on a weekly basis. Registration for HTSACC programs will occur online, via Eleyo, and will collect a registration fee at the time of submission. All registration must be received by the cut off dates to be considered, and will be accepted on a first come, first serve basis. Children may begin attendance in the programs the first school day of the new month, regardless of the day of the week it falls on. Schedule changes may take place once per month, for the upcoming month. All changes must be made in writing via e-mail, or through your Eleyo account. Verbal requests cannot be accepted and all schedule change requests must be made on or before the posted monthly cut-offs. There is a fee for all schedule changes. There are no refunds or credits given for absences from the program on a scheduled day for any reason.
Registration: Enrollment materials must be completed on Eleyo and submitted before your child begins the program. After registration is received, you will receive a confirmation email and invoice. School Year enrollment and Camp HTSACC enrollment require separate registrations.
Enrollment Fee: All enrollees of HTSACC must pay an annual non-refundable fee for the program season (School Year, Camp) per family. This payment must be received with your enrollment materials or your enrollment may be delayed.
Monthly Fees (EB & ASK): Monthly fees are posted with enrollment information, prior to registration opening each year. The monthly fee for school year programs is determined by dividing the cost for the entire year by ten equal monthly payments. Therefore, regardless of the number of school days in a particular month, the monthly service fee is always the same. School year monthly payments are due on the 15th of the month prior to childcare services. Payments will be invoiced a late fee if they are not received by the first day of the month of service. You may pay for more than one month at a time.
Camp Fees: Camp fees are posted with enrollment information, prior to registration opening each year. The fee for camp is set as a weekly cost, per child. Camp payments must be received by the due date specified in enrollment materials, with all fees being collected prior to the start of camp. Payments will be invoiced a late fee if they are not received by the due date.
Payment Options: All payments can be made online via credit/debit card or echeck and automatic payments can be established on your account, or they can be made via check or cash and mailed/dropped at the HTSACC office. A check or money order must be made payable to HTSACC and should be mailed to: HTSACC, 61 Highland Avenue Whippany, New Jersey 07981. You may also hand deliver payments to the HTSACC office between 8:30 AM – 4:00 PM or leave the payment in our SECURE drop box outside of the HTSACC office. At no time should payments be given to program staff or children to deliver.
Electronic Bill Pay: If you choose to set-up electronic bill pay through your bank, please put your child’s full name and school on the memo line of your check when setting up the account. It is advisable to have the deduction taken on the 15th of the month as it can take up to 10 days for us to receive your check.
Receipts of Payment: If paying online, a receipt will be automatically emailed to you. To receive a receipt for payments made via cash or check, please include a self-addressed, stamped envelope with your payment. You may also contact the HTSACC office for a faxed or emailed copy of your receipt. All requests for receipts for year-end tax information must be made in writing. If you have a Flexible Spending Account with your employer, you can mail your form to the office to be signed, but please include a stamped, addressed envelope for us to mail it to your employer. If you need a specific receipt, please request it in writing and allow 5 business days.
Discounts: Families who enroll more than one child in an HTSACC school year program will receive a discount on the fees for each additional child. Discounts are already calculated in the fee schedule for families with multiple children.
Discounts for Hanover Board of Educations employees: Families who are employed by the Hanover Township Board of Education will receive a 20% discount on total enrollment fees. In addition, employees of the Hanover Park Regional High School District who reside in Hanover Township will receive a discount. This discount does not apply to Drop In Days, Field trips, or Holiday Care.
Delinquent payments: The monthly payment is considered late if not received by the 1st of the month for which your child is enrolled. A late notice is sent within the first week of that month requesting immediate payment of any and all fees, including an additional late payment fee.
If the monthly service fee remains in arrears on the 15th day of the month of service, a second notice will be mailed, advising of a deadline date for receipt of all past due service fees. If this final deadline is not met, a date for termination of childcare services is established and upheld. In this event, the child’s teacher as well as our program staff is advised that the child may not attend the HTSACC programs effective on the date that is indicated on this final collection letter. The child will be sent home at the end of the child’s school day via school bus or picked up by an authorized adult.
It is our objective to make every reasonable effort to accommodate extenuating financial circumstances that may cause a late or incomplete payment. However, it is of utmost importance that the special circumstance be communicated to the Program Coordinator so that a mutually agreeable resolution can be made between the parent and the program administration. If there is no communication effort by the parent when delinquent payment notices and/or follow-up calls are made, we must assume that the parent/guardians has no intention to meet this financial responsibility leaving HTSACC with no alternative than to terminate services.
Availability of Reduced Fees: Reduced childcare fees are available for all enrollees of HTSACC programs providing certain criterion are met. All requests for reduced fees will remain confidential and each request will be carefully considered. The determination of reduced fee is based on family size and annual income. If you would like more information please contact HTSACC for a Reduced Fee application. Application must be submitted in July and is valid through June.
Schedule Changes: Schedule Changes can be made once per month and are effective the first school day of the upcoming month, regardless of what day of the week it falls on. Requests for schedule changes must be received on or before the scheduled monthly cut-off date. All cut-off dates are listed on the district web-site and on Eleyo. Schedule changes must be received in writing or requested on your Eleyo account—no verbal changes can be accepted. All schedule changes will incur a change fee.
Please note: HTSACC will notify the school, your child’s teacher and the Transportation department when you enroll in the program or make a schedule change. After the September enrollment, it is your responsibility to send a note to your child’s teacher, via backpack, the day the change becomes effective to remind the teacher of your child’s new monthly schedule.
Cancellation of Services: Notice must be given in writing prior or requested through your Eleyo account to withdrawal from the program and must be received before the monthly deadlines given for schedule changes. Withdrawal will be effective the 1st day of the following month. Families are responsible for fees for the month reserved until the withdrawal is effective. Cancellation of services will be assessed the schedule change fee.
Late Pick Up: A late fee will be assessed if a child is picked up after a program’s end time. The fee is per child, for every 15 minute increment, or part thereof. Chronic lateness is grounds for cancellation of services.
Program Fees: Program fees are set each year for camp and school year programming. Once approved, fees are made available with registration information on the HTSACC website and also sent out through district alerts.
Drop In Days: Drop in days are only available for children enrolled in an HTSACC program for the current year. When an emergency situation arises and your child needs to attend a program for a day, in addition to their regular schedule, we can help. Please call, email the office, or request a day through your Eleyo account, so we can check availability. Important—ALWAYS send a note to your child’s teacher, via backpack or email, on the day that you are using the Drop In service. Without a note, normal dismissal procedures will apply. An additional Drop In fee will be charged to your account for the specific program used.
Early Dismissal: When an early dismissal falls on a day where a child is normally scheduled to attend, there is no fee. When an early dismissal falls on a day where a child is NOT normally scheduled to attend, there is an additional per child fee, should you need the care as a Drop In Day. Please follow the notification process above (see Drop In Days).