The Fees and Discounts described in this section are subject to change with the approval of the Board of Education and with 60 days advanced notice to all subscribers.
HTSACC Enrollment is for a minimum of one month. The child/ren’s attendance must remain the same on a weekly basis. To register child/ren, registration materials and the $35.00 annual Family Registration fee must be received in the HTSACC office on or before the cut-off dates listed on the District Calendar and web-site. Children may begin attendance in the programs the first school day of the new month, regardless of the day of the week it falls on. Schedule changes may take place once per month, for the upcoming month. All changes must be made in writing via e-mail, fax, or a letter mailed or placed in the drop-box. Verbal requests cannot be accepted and all schedule change requests must be made on or before the posted monthly cut-offs. There is a $20.00 fee for all schedule changes. There are no refunds or credits given for absences from the program on a scheduled day.
Registration: Enrollment Forms, Family Information forms, and Health forms must be completed and returned before your child begins the program. After registration is received, you will receive a confirmation letter and a coupon book for monthly payments. School Year enrollment and Camp HTSACC enrollment require separate registration packets.
School Year Enrollment Fee: All enrollees of HTSACC must pay an annual non-refundable fee of $35 for the program year (September through June) per family. This payment must be received with your enrollment materials, or your enrollment may be delayed.
Service Fees/Payment: The service fee is a monthly payment for the HTSACC programs for which your child is enrolled. The monthly fee is determined by dividing the cost for the entire year by ten equal monthly payments. Therefore, regardless of the number of school days in a particular month, the monthly service fee is always the same. School year monthly payments are due on the 15th of the month prior to childcare services. Payments must include a $25 late fee if they are postmarked later than the first day of the month of service. Coupon books should be used to assure appropriate payment of fees. You may pay for more than one month at a time.
A check or money order made payable to HTSACC, accompanied by the coupon for the month, should be MAILED to: HTSACC, 61 Highland Avenue Whippany, New Jersey 07981. You may also hand deliver payments to the HTSACC office between 8:30 AM – 4:00 PM or leave the payment in our SECURE drop box outside of the HTSACC office. At no time should payments be given to program staff or children to deliver.
Electronic Bill Pay: If you choose to set-up electronic bill pay through your bank (we do not offer this service), please put your child’s full name and school on the memo line of your check when setting up the account. It is advisable to have the deduction taken on the 15th of the month as it can take up to 10 days for us to receive your check.
Receipts of Payment: To receive a receipt of payments made to HTSACC, please include a self-addressed, stamped envelope with your payment. You may also contact the HTSACC office for a faxed or emailed copy of your receipt. TAX ID # 22 60018 56. All requests for receipts for year-end tax information must be made in writing. If you have a Flexible Spending Account with your employer, you can mail your form to the office to be signed, but please include a stamped, addressed envelope for us to mail it to your employer. If you need a specific receipt, please request it in writing and allow 5 business days.
Discounts: Families who enroll more than one child in the HTSACC program will receive a discount on the fees for each additional child. Discounts are already calculated in the fee schedule for families with multiple children. Also, discounts are applied to any child enrolled in more than one HTSACC program and are reflected in the posted rates. In all cases, the discounts will be applied to the least expensive program in question.
Discounts for Hanover Board of Educations employees: Families who are employed by the Hanover Township Board of Education will receive a 20% discount on total enrollment fees. In addition, employees of the Hanover Park Regional High School District who reside in Hanover Township will receive the discount. This discount does not apply to Registration Fees, Unscheduled Attendances, Field trips, or Holiday Care.
Delinquent payments: The service fee payment is considered late if not postmarked by the 1st of the month for which your child is enrolled. A late notice is sent within the first week of that month requesting immediate payment of any and all fees, including a $25.00 per week late fee.
If the monthly service fee remains in arrears on the 15th day of the month of service, a second notice will be mailed, advising of a deadline date for receipt of all past due service fees. If this final deadline is not met, a date for termination of childcare services is established and upheld. In this event, the child’s school, as well as our program staff is advised that the child may not attend the HTSACC programs effective on the date that is indicated on this final collection letter. The child will be sent home at the end of the child’s school day via school bus or picked up by an authorized adult.
It is our objective to make every reasonable effort to accommodate extenuating financial circumstances that may cause a late or incomplete payment. However, it is of utmost importance that the special circumstance be communicated to the Program Coordinator so that a mutually agreeable resolution can be made between the parent and the program administration. If there is no communication effort by the parent when delinquent payment notices and/or follow-up calls are made, we must assume that the parent/guardian has no intention to meet this financial responsibility, leaving HTSACC with no alternative other than to terminate services.
Availability of Reduced Fees: Reduced childcare fees are available for all enrollees of HTSACC programs providing certain criterion are met. All requests for reduced fees will remain confidential and each request will be carefully considered. The determination of reduced fee is based on family size and annual income. If you would like more information please contact HTSACC for a Reduced Fee application.
Schedule Changes: Schedule changes can be made once per month and are effective the first school day of the upcoming month, regardless of what day of the week it falls on. Requests for schedule changes must be received on or before the scheduled monthly cut-off date. All cut-off dates are listed on the school calendar and on the district website. All schedule changes must be received in writing—no verbal changes can be accepted. All schedule changes will incur a $20.00 change fee.
Please note: HTSACC will notify the school, your child’s teacher and the Transportation department when you enroll in the program or make a schedule change. After the September enrollment, it is your responsibility to send a note to your child’s teacher, via backpack, the day the change becomes effective to remind the teacher of your child’s new monthly schedule.
Cancellation of Services: Notice must be given in writing prior to withdrawal from the program and must be received in writing before the monthly deadlines given for schedule changes. Withdrawal will be effective the 1st day of the following month. Families are responsible for fees for the month reserved until the withdrawal is effective. Cancellation of services will be assessed the $20.00 schedule change fee.
Late Pick Up: After School Kids - After 6:00 PM
The fine is $15.00 per 15-minute increment, or part thereof. Chronic lateness is grounds for cancellation of services.
When an emergency situation arises and your child needs to attend a program for a day in addition to their regular schedule, we can help. Please call or email the office so we can confirm there is space to have you child drop in. IMPORTANT—always send a note to your child’s teacher, via backpack, on the day that you are using Unscheduled Attendance. Without a note, normal dismissal procedures will apply. The fees are as follows, per child:
Earlybirds After School Kids $10 per day $30 per day
When an early dismissal falls on a day where a child is normally scheduled to attend, there is no fee. When an early dismissal falls on a day where a child is NOT normally scheduled to attend, there is an additional fee of $50 per child. Please follow the notification process above.
Schedule Changes/New Enrollment - email@example.com
Billing Questions/Receipt Requests - firstname.lastname@example.org